Administrative Secretary - Luxury Retail Office (Bali, Indonesia)

Join Rustan Commercial Corporation, a leader in luxury retail, as an Administrative Secretary in our dynamic Bali office. This role is the backbone of our local operations, ensuring seamless coordination, impeccable organization, and professional communication to support our high-end retail ventures.

In this role, you'll be the first point of contact for our clients and internal teams, managing a wide range of administrative tasks with precision and efficiency. You'll be responsible for handling correspondence, scheduling appointments, and managing office supplies, all while maintaining the highest standards of confidentiality and professionalism.

Located in the vibrant and picturesque area of Canggu, our office offers a unique blend of work-life balance and a dynamic environment. As an Administrative Secretary at Rustan Commercial Corporation, you'll have the opportunity to be part of a growing organization that values innovation, excellence, and a commitment to customer satisfaction.

📋 Tanggung Jawab Pekerjaan

• Manage and coordinate the office calendar, ensuring all appointments and meetings are scheduled efficiently and professionally.
• Handle all incoming and outgoing correspondence, including emails, letters, and faxes, with the utmost confidentiality and care.
• Assist in the preparation and distribution of meeting agendas, minutes, and follow-up materials.
• Manage office supplies, including stationery, equipment, and inventory, ensuring optimal levels are maintained.
• Provide administrative support to the management team, including preparing reports, presentations, and other documentation.
• Assist in the organization and coordination of events, conferences, and other office functions.
• Maintain and update the office database, ensuring all information is accurate and up-to-date.
• Provide excellent customer service, greeting visitors and clients with a warm and professional demeanor.

🎓 Kualifikasi & Syarat

• Proven experience as an Administrative Secretary or similar role, preferably in a luxury retail or corporate environment.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both written and verbal, with the ability to interact professionally with clients, colleagues, and management.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with CRM software, such as Salesforce or HubSpot, is a plus.
• Ability to work independently and as part of a team, with a flexible and adaptable approach.
• High level of confidentiality and discretion, with a commitment to maintaining the privacy and security of sensitive information.
• Fluency in English, both written and spoken, is essential. Knowledge of Bahasa Indonesia is a plus.

🛠️ Keahlian

Lowongan Terkait